10 Key Features of Supplier Management Software 

Managing suppliers can be a daunting task, especially for large businesses with a wide variety of vendors. That’s why more and more companies are turning to supplier management software solutions to streamline the process.

Although, with so many options on the market, how do you know which one to choose?

In this article, we’ll explore the key features that you should look for in a supplier management software solution. By the end of this article, you’ll have a better understanding of what to look for and how these features can benefit your business.

Key Features to Look for in a Supplier Management Software Solution

1. Automated Supplier Onboarding and Seamless Approval Process

This feature helps to streamline the process of adding new suppliers to the system, making it easier and faster for businesses to get started with new vendors.

It also enables a seamless approval process, where suppliers can easily submit their information and documentation, and get approved promptly.

2. Document Management, Storage, and Tracking

This feature enables businesses to manage and store all supplier-related documents in one place, making it easier to access and track supplier information.

The system should also provide version control, making it easy to track changes and updates to documents over time.

3. Supplier Performance Tracking and Evaluation

This feature allows businesses to track supplier performance over time and evaluate their performance based on key metrics. It enables businesses to identify top-performing suppliers and address issues with underperforming suppliers.

4. Risk Assessment

This feature helps businesses to identify and assess potential risks associated with their suppliers, such as quality issues, regulatory compliance, and financial risks.

It also helps businesses to proactively manage the impact of these risks to avoid any negative impact on their operations.

5. Compliance Management and Monitoring

This feature enables businesses to ensure that their suppliers are meeting all relevant regulatory requirements, such as food safety regulations or environmental standards.

The system should provide alerts and notifications when compliance issues arise, and enable businesses to take corrective action promptly.

6. Integration With Other Systems

Integration with other systems is another key feature to look for in a supplier management software solution.

For example, if you use a document management system like AsterDocs, you may want to choose a supplier management solution that integrates seamlessly with it, allowing you to manage all of your supplier-related documents in one place.

7. Supplier Collaboration Tools

This feature allows businesses to collaborate with their suppliers and improve communication, collaboration, and overall supplier relationships.

It enables businesses to share important information with suppliers and ensure that they are aligned with business goals and objectives.

8. Real-time Data Analysis and Reporting

Real-time data analysis and reporting are essential for effective supplier management. With this feature, you can quickly access important supplier-related data, analyze trends, and generate reports that provide insights into your suppliers’ performance.

9. Mobile Accessibility

Mobile accessibility is a bonus that can make it easier to manage suppliers on the go. Look for a supplier management software solution that includes a mobile app, allowing you to manage your suppliers from anywhere, at any time.

10. Customization Options

This feature enables businesses to customize the system to meet their specific needs and requirements, such as what documents are visible to the clients and other such features.

This ensures that the system is tailored to the unique needs of the business and its suppliers.


Effective supplier management is essential for businesses of all sizes. By choosing supplier qualification software that includes these key features, you can streamline your supplier management processes, reduce risks, and build stronger relationships with your vendors.

Whether you’re in the nutraceutical industry or another sector entirely, the right supplier management software can help you stay on top of your supplier relationships and achieve greater success in the long run.